Studio Science is seeking an ambitious, high-energy, and detail-oriented project coordinator.

Project Coordinator

Studio Science is seeking an ambitious, high-energy, and detail-oriented project coordinator to support our key enterprise clients.

You’ll be accountable for project coordination — managing tasks, milestones, and deadlines — on assigned enterprise accounts. You’ll work in tandem with a Client Experience Manager alongside our ever-growing team of designers, writers, developers, and strategists – keeping us on task, on time, and on budget. Ideally you’re a flexible, proactive, and empathetic team member who can see the big picture, but also break it down into small actionable tasks. Daily, you’ll keep our teams accountable. On the whole, you’ll be a champion for process and efficiency.

This position is a 4 to 6 month (minimum 30 hours per week) contract-to-hire position.

Responsibilities

  • Serve as the day-to-day point of contact for assigned clients
  • Work with the design and client experience teams to coordinate projects and ensure deadlines are met
  • Review active and upcoming projects, make adjustments as needed making sure workloads are evenly maintained
  • Facilitate both formal and informal (ad-hoc) status check-ins with clients
  • Record decisions, next steps, and notes during external and internal project meetings/calls
  • Partner with Client Experience Manager(s) to develop best practices, drive profitability and improve the overall client experience
  • Monitor and report on project budgets; adjust project budgets as needed
  • Keep all project assets and resourcing tools and documentation up-to-date on a daily basis (including Asana, Harvest, Dropbox, Google Drive)
  • Perform Q/A and proofreading for deliverables
  • Review timesheets; create, prepare, and maintain budget trackers for clients on hourly projects
  • Generate and provide reports to internal and external stakeholders
  • Follow up with clients for post-project review, etc.

Requirements

  • 1+ years experience of related experience (design firm or advertising agency preferred)
  • Excellent time management skills
  • Unparalleled attention to detail
  • Ability to work calmly in a fast-paced team environment
  • Demonstrated ability to efficiently plan, prioritize, and consistently manage client expectations, schedules, budgets, and teams
  • Excellent written and verbal communication with a high level of responsiveness
  • An understanding of our clients’ businesses and industries
  • Proven experience using common PM tools